SELECTION COMMITTEE
Mission Statement:
The
purpose of the Rector High School Sports Hall of Fame Selection Committee is to honor
and recognize men and women athletes and coaches who have been outstanding in
athletics. The award can also be given to others who have given meritorious
service to the athletic program of
Rector
High School.
Selection Committee Policies and
Procedures
Adopted by the Selection
Committee on March 2, 2009
This committee shall consist
of nine (9) members appointed by the President, two of which
shall represent the Rector High School. The members shall
serve for a period of up to five (5) years beginning October
1, 2008. After the third year, the terms of committee
members shall be staggered so that three members will rotate
off each year as their terms expire. (Three members will
have three-year terms, three will have four-year terms and
three will have five-year terms.) The members will draw for
terms on March 2, 2009. The members may be re-appointed.
Three new members will be
appointed at the end of the three, four and five year terms
of the initial committee members as follows; first
appointments will serve for five, four and three years,
second appointments will be for five, four and three years,
and the final initial committee member replacements will
serve as follows; two will serve for five years and one will
serve for four years. These committee members will draw for
their term at the first selection committee meeting each
March.
At the end of the first five
years the committee members terms will be as follows; two
members with five year terms, two with four year terms, two
with three year terms, two with two year terms and one with
a one year term.
The President shall appoint
the chair of the Selection Committee and said chair shall
call and preside over all meetings of the committee. The
term of the chair is one year.
For the Hall of Fame
Selection Committee to conduct official business, a quorum
of six (6) members is necessary. Any Selection Committee
Member who is absent for two or more consecutive meetings
unless excused by the President may be removed from the
committee by a majority vote. The Chair will choose a
temporary member. This member will serve until the annual
meeting, and then the President will appoint the replacement
member for the term remaining.
The purpose of the committee
is to find nominees for the Hall of Fame and select
inductees into the Hall of Fame. Also this committee shall
review the constitution and bylaws on an annual basis to see
if additions or corrections should be made.
Confidentiality of Selection Committee Business
Selection Committee meetings
are private and no member of the selection committee should
discuss the contents of the meetings outside the committee.
Resource
Committee Relationship to the Selection Committee
The Resource Committee,
being an extension of the Selection Committee, will be
invited to attend the first meeting in March each year,
which is basically an orientation meeting. At this meeting
they will gain a better understanding of their function and
their relationship to the Selection Committee. Resource
Committee and Selection Committee meetings are private and
no member of the Resource Committee or Selection Committee
should discuss the contents of the meetings outside the
committee.
Criteria
The criteria for becoming a
nominee to the Rector High School Sports Hall of Fame are as
follows:
(a) Athletes who
participated in Rector, Greenway or Clay County Central High
School athletics and having earned a letter in a particular
sport or sports for at least two years. In addition,
consideration will be given to those honored by receiving,
All-Conference, All-District, All NEA Tournament, or State
Honors. The athlete must have graduated from Rector,
Greenway or Clay County Central High School and been out of
school for ten (10) or more years. Also the nominee may be a
Rector, Greenway or Clay County Central High School graduate
who participated in high school athletics and competed in
college athletics or has attained a profession in athletics.
This person must have been out of school for a minimum of
ten (10) years.
(b) Coaches/Administrators
who have made outstanding contributions to Rector High
Schools Athletics and who participated in Rector, Greenway
or Clay County Central High School athletics.
(c) Great teams in Rector
High Schools Athletic History. A Rector, Greenway or Clay
County Central High School team, which has attained record
status or state recognition and been out of school ten (10)
years. Any individual or team that wins a State Championship
and graduated from Rector, Greenway or Clay County Central
High School is automatically nominated after a minimum of
ten (10) years.
(d) Other nominees may be
athletes, officials, team doctors, media or any similar
position that have made significant contributions to Rector,
Greenway or Clay County Central High School athletics.
In addition to the four
categories itemized above, nominees that are deceased will
be eligible for a posthumous award in their classification.
The posthumous award can be for a coach, athlete or other
support. This award is not a part of the above
classifications.
A nominee should have made
significant contributions to his/her respective communities
in addition to athletic accomplishments. The Hall of Fame
Selection Committee Mission Statement is to be considered a
part of this section and is to be used in the selection
process.
All nominations of said
nominees into the Rector High School Sports Hall of Fame
shall be in writing or electronically submitted to the
Selection Committee on a form provided by the Board of
Directors. When a name has been submitted for nomination
into said Hall of Fame, it shall be considered each year
thereafter for induction into said Hall of Fame for a time
period of five years. The committee will determine
eligibility and if more than five are approved for
nomination, then all approved will proceed through a
balloting procedure. Each nominee will be classified as an
athlete, coach, teams, others or posthumous awards. Some
nominees can be in two classes, athlete and coach. That
nominee may be considered for induction in either, or both,
classifications. (It is possible the individual
might be inducted in one classification and not the other;
or both.)
After the nominees are
approved, two ballots will be cast and a vote of 75% or
seven-ninths (7/9) of all committee members eligible to
vote** is necessary to elect the nominees into the Rector
High School Hall of Fame. If only seven (7) or eight (8)
members are present then seven (7) votes will be required to
admit a nominee into the Hall of Fame.
Generally, no more than
three athletes may be inducted in any one-year. Also, no
more than one coach, one team, one ‘other nominee’ and one
posthumous individual can be inducted in any one-year. Only
on very rare occasions will there be as many as five (5)
inductees to the Hall of Fame in any one year.
Balloting
Balloting first round (Mid-April Meeting)
The RHS Sports Hall of Fame,
Inc. officers of the Board of Directors strongly recommend
that the total number of inductees be held to five or less
each year. The voting results of the first ballot will be
finalized at the late April meeting. The procedure is listed
below.
a.
First Round Voting for athletes:
Each committee
member can vote for three (3) of the total number of
athletes approved for nomination. All nominees receiving
7/9* vote will advance to the second ballot. All nominees
receiving at least one (1) vote will be listed for second
round voting if there are fewer than three (3) approved for
induction. If three have been selected then no second round
voting is required. All three will advance to the second
ballot.
Second Round Voting:
From the list of nominees receiving at least one (1) vote
each committee member can then vote for two (2) nominees.
Those nominees receiving the necessary votes, seven-ninths
(7/9)*, will advance to the second ballot.
Tie in Voting:
In case of a tie, there will be a third ballot with the
committee membership voting for only one (1) of those
nominees who are tied.
b.
First Round Voting for coaches:
Each committee member can vote for one (1) of the total
number of coaches approved for nomination. The nominee
receiving at least seven (7)* votes will advance to the
second ballot.
c. First round voting for teams:
Each committee member can vote for one (1) of the total
number of teams approved for nomination. The nominee
receiving at least seven (7)* votes will advance to the
second ballot.
d. First round voting for others:
Each committee member can vote for one (1) of the total
number of others approved for nomination. The nominee
receiving at least seven (7)* votes will advance to the
second ballot.
e. First
round voting posthumous awards: Each committee
member can vote for one (1) of the total posthumous awards
approved for nomination. The nominee receiving at least
seven (7)* votes will advance to the second ballot.
Balloting second round
(Late April Meeting)
The committee will determine
the number of inductees to be inducted and if there are five
or less qualified for induction from the first ballot, the
committee can vote to approve up to all five nominees by
seven-ninths (7/9)* vote, if all are approved the balloting
voting will be complete and no second ballot is needed. The
committee can vote by majority to review by each
classification or by individual qualified nominee, in this
case each nominee will still be required to receive
seven-ninths (7/9)* vote, to be inducted. If more than five
are qualified for induction from the first round of
balloting then a second ballot is required. The procedure is
listed below for a second ballot.
Only nominees receiving
7/9* votes from the first ballot will be considered on the
second ballot. Once the committee determines how many
nominees are to be inducted into that year’s class then each
committee member will be allowed to vote on that number of
nominees qualified and approved for round two balloting. The
number recommended by the officers is a minimum of three and
a maximum of five. The number of nominees will be decided by
majority vote.
The
voting procedure for round two balloting is as follows:
First
Round Voting:
All nominees receiving 7/9* vote will be included in this
current year class. If less than the number approved for
induction by the committee is approved, a second round of
voting by the committee can be approved by a majority vote.
All nominees receiving at least one (1) vote will be listed
for second round voting.
Second Round Voting:
From the list of nominees receiving at least, one (1) vote
each committee member can vote for one nominee. Those
nominees receiving the necessary votes, seven-ninths (7/9)*,
will be included in this current year class. The committee
may by majority vote decide to advance to a third ballot.
Balloting
third round
Early May Meeting)
The
committee has the authority to advance to a third ballot for
any reason by a simple majority vote. The committee
determines the third balloting procedure. All previous
voting will be disregarded. There will be no more balloting
rounds after the third round. The nominee will be required
to receive the necessary seven-ninths (7/9)* votes.
Quorum
For the Hall of Fame
Selection Committee to conduct official business, a quorum
of six (6) members is necessary. Nominees must receive seven
votes to be included in the Hall of Fame. Proxies will be
used for general business purposes, but will not be used to
vote on RHS Sports Hall of Fame nominees for the Hall of
Fame. If a selection committee member is nominated then six
votes are required to be included into the Hall of Fame. The
committee member cannot vote for himself or herself.
Attendance
The Selection Committee has
the responsibility to ensure the attendance of the members
of the committee. Meetings will normally be held in
February, March, April, May, and the summer and fall months
as needed to prepare for the yearly fall induction ceremony.
Voting
Requirements
In
order for a committee member to vote on the specific year's
nominees, he/she must attend two of the three required
meetings before election.
Nominations
a.
Advertisement will be prepared for the newspaper and
inserted in the fall sports program. Forms will also be
available in the Rector High School gymnasium.
b. All candidates
must be nominated on an official nominating form.
c. The contribution
of the individual must be outstanding, leaving no question
as to the individual's inclusion in the Rector High School
Sports Hall of Fame.
d. Any nominee not
gaining induction will be put in an active file for the
following year. If a nominee is not selected after five
consecutive years, the nominee will go before a committee
vote to decide whether to keep the nominee active for
another five years. The nominee will either stay on the
active list or be placed in an inactive file, which will be
reviewed periodically by the committee for reinstatement to
the active list.
Records
The secretary will keep
accurate records of all nominees, inductees, all committee
membership, and other pertinent information.
Robert's
Rules of Order
The rules contained in the
current edition of Robert's Rules of Order Newly Revised
shall govern the Selection Committee in all cases to which
they are applicable and in which they are not inconsistent
with the bylaws and any special rules of order that the
Rector High School Sports Hall of Fame, Inc. may adopt.
Research
Each selection committee
member along with resource committee members will be
assigned nominees. Committee members will be able to choose
the nominee they wish to research. The chairman will assign
all nominees not chosen. An equal number of nominees will
be assigned to each committee member.
The committee members will
be asked to research their assigned nominee and make a
convincing presentation to the selection committee as to why
their nominee should be included in the Hall of Fame.
Amendment
Procedure
Amendments to the Selection
Committee rules must be approved by a 3/4-majority vote of
the committee membership.
In the above, all
references made to Rector High Schools are meant to include
Greenway High School, Clay County Central High School and
Rector High School.
*Or 75% of all committee members
eligible to vote.
**(6/8) or 75% when selection
committee member is being considered for induction.
Gary McClure, Chairman
Selection Committee
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