Rector High School Sports Hall of Fame, Inc.
A Nonprofit Corporation
- Definition of Bylaws
These Bylaws constitute the code rules adopted by Rector High School Sports Hall of Fame, Inc. for the regulation and management of its affairs.
- Purpose and Powers
- The primary purpose of the Corporation is to establish a sports hall of fame to honor individuals who have made significant achievements in his/her respective sport(s) and as a result of said achievements, the individuals have made significant contributions and have brought recognition to Rector High School.
- Another purpose of the Corporation is to encourage and promote higher education through the giving of scholarships to those athletes who demonstrate courage and sacrifice during their athletic careers.
- The Corporation may from time to time engage in, promote, and/or sponsor fund-raising activities for the purpose of providing funding for needed enhancement of the athletic department at Rector High School.
- The Corporation will have the purposes or powers as may be stated in its Articles of Incorporation and such powers as are now and may be hereafter granted by the Board of Directors or by law.
Offices and Agency
- Principal and Branch Offices
The principal place of business of the Corporation in Arkansas will be located at 1703 Loberg Lane, Jonesboro, Arkansas 72401. In addition, the Corporation may maintain other offices either within or without the State of Arkansas as its business may require.
- Location of Registered Offices
The location of the initial registered office of the Corporation is 1703 Loberg Lane, Jonesboro, AR 72401-4670. Such office will be continuously maintained in the State of Arkansas in the County of Craighead for the duration of the Corporation. The Board of Directors may from time to time change the address of its registered office by duly adopted resolution and by filing the appropriate statement with the Circuit Court Clerk of Craighead County, Arkansas.
The Hall of Fame was founded in June of 2008 as a function of the Rector High School Sports Hall of Fame, Inc.
- Definition of Membership
The members of the corporation are those persons, corporations or other entities having membership rights in accordance with the provisions of the Bylaws.
- Classes of Members
The Corporation will have members as provided by the Board of Directors. The Members shall be vested with voting power. Each member shall have one vote.
- Members’ Dues
The annual dues payable to the Corporation by its members will be in such amount as may be determined from time to time by the Board of Directors.
- Annual Meetings
There shall be an annual meeting of the membership as called by the Board of Directors. Each member shall have one (1) vote.
- Transferability of Membership
Membership in the Corporation is non-transferable and non-assignable.
- Definition of Board of Directors
The Board of Directors is vested with the management of the business of the Corporation subject to the law, the Articles of Incorporation, and the bylaws.
- Number of Directors
The number of Directors the Corporation is to have is a maximum of eighteen. Up-to-date payment of dues is required for board membership.
- Terms of Directors
The Directors constituting the first Board of Directors as named in the Articles of Incorporation will hold office until August 30, 2008. Thereafter, Directors will be elected by the members at the annual meeting preceding the expiration of the then current Board’s term. They shall be elected for a term of three (3) years, said tenure to begin October 1 and end on September 30 of the third year. Each Director will hold office for which elected and until a successor has been selected and qualified. At the annual meeting in 2011, one-third of the Directors will rotate off of the Board or be re-elected for a three year period. Each year thereafter, one-third of the Board will be rotated off or be re-elected for a three year period.
- Removal of Directors
A Director may be removed from office when such action will serve the best interest of the Corporation and must be by a two-thirds vote of remaining Directors.
- Vacancies on the Board
Resignation of Directors will become effective immediately, or on the date specified therein, and vacancies will be deemed to exist as on such effective date. Any vacancy occurring in the Board of Directors, and any directorship to be filled by reason of an increase in the number of directors, will be filled by appointment by the Board of Directors. The new Director appointed to fill the vacancy will serve for the un-expired term of the predecessor in office.
- Places of Directors Meetings
Meetings of the Board of Directors, regular or special, will be held at such location as designated by the Board of Directors. The place of meeting for a specific meeting may be altered by the President.
- Regular Directors Meetings
Regular meetings of the Board of Directors shall be held as set by the Board of Directors.
- Notice of Special Meetings of Directors
Members of the Board of Directors will be given oral or written notice stating the place, day, and hour of any special meeting not less than five (5) days before the meeting. This notice may be waived by a written waiver executed by any Director.
- Call of Special Meeting of the Board of Directors
A special meeting of the Board of Directors may be called by the President.
- Quorum of Directors
A third of the entire Board of Directors will constitute a quorum.
- Identity of Officers
The Officers of the Corporation will consist of the following persons: (a) President, (b) Vice-President, (c) Secretary, and (d) Treasurer.
- Selection of Officers
Each of the Officers of the Corporation will be selected by a vote of the Board of Directors for a term of one year, which will begin on October 1 and will end on September 30 of the following year. Except in the event of resignation, each officer will remain in office until a suitable replacement for that office has been selected and qualified. Such election will take place immediately following the annual meeting. If an office of the Corporation shall become vacant during the term of said office, then the Board of Directors shall appoint an officer to fill the vacancy of said office until the next scheduled election of said Officer.
- Multiple Officeholders
In any election of Officers, the Board of Directors of the Corporation may elect a single person to any two offices simultaneously, except that the offices of President and Vice President must be held by separate individuals.
The President will be the Chief Executive Officer of the Corporation and will, subject to the control of the Board of Directors or Directorial Committees supervise and control the affairs of the Corporation. The President will perform all duties incident to such office and such other duties as may be provided in these Bylaws or as may be prescribed from time to time by the Board of Directors.
The Vice-President will perform all duties and exercise all powers of the President when the President is absent or is otherwise unable to act. The Vice-President will perform such other duties as may be prescribed from time to time by the Board of Directors.
The Secretary will keep minutes of all meetings of Members of the Board of Directors, will be the custodian of the corporate records, will give all notices as are required by law or by these Bylaws, and generally will perform all duties incident to the office of Secretary and such other duties as may be required by law, by the Articles of Incorporation or by these Bylaws, or which may be assigned from time to time by the Board of Directors.
The Treasurer will have charge and custody of all funds of this corporation, will deposit the funds as required by the Board of Directors, will keep and maintain adequate and correct accounts of the Corporation’s properties and business transactions, will render reports and accountings to the Directors and to Members as required by the Board of Directors or Members or by law, and will perform in general all duties incident to the office of Treasurer and such other duties as may be required by law, by the Articles of Incorporation, or by the Bylaws, or which may be assigned from time to time by the Board of Directors.
- Removal of Officers
Any officer elected or appointed to office may be removed by a two-thirds (2/3) vote of the Board of Directors whenever in their judgment the best interest of the Corporation will be served.
- Waiver of Notice
Whenever any notice whatever is required to be given under the provisions of the law, the Articles of Incorporation, or the Bylaws, a waiver of such notice in writing signed by the person or persons entitled to notice, whether before or after the time stated in such waiver, will be deemed equivalent to the giving of such notice. Such waiver must, in the case of a special meeting of Members, specify the business to be transacted at such meeting.
- Action by Consent
Any action required by law or under the Articles of Incorporation or these Bylaws, or any action which otherwise may be taken at a meeting of either the Members or Board of Directors may be taken without a meeting if a consent in writing, setting forth the action so taken, is signed by all of the persons entitled to vote with respect to the subject matter of such consent, or all Directors in office, and filed with the Secretary of the Corporation.
The Corporation will have certain committees, each of which will consist of a specific number of individuals as provided for in the Bylaws of the Corporation to operate as part of the corporate management and with the following specific and prescribed authority of the Board to exercise in the management of the Corporation. The committees of the Corporation are as follows:
- Selection Committee: The purpose of the committee is to find nominees for the Hall of Fame and select inductees into the Hall of Fame. This committee shall also review the constitution and bylaws on an annual basis to see if additions or corrections should be made. This committee shall consist of nine (9) members selected by the President of the Board of Directors. Two of the members shall be representatives of the High School. Whenever possible, one committee member shall be an enshrined member of the Hall of Fame. The members shall serve for a period of five (5) years beginning October 1. The Chair of the Selection Committee shall be appointed by the President of the Board and said Chair shall call and preside over all meetings of the committee. For the Hall of Fame Selection Committee to conduct official business, a quorum of six (6) members is necessary. Any Hall of Fame Committee Member who is absent for two or more consecutive meetings, unless excused, may be removed from the committee by a majority vote of those present. A replacement will be made by the Chair of the committee.
- Ceremonies and Awards Committee: This committee will consist of five (5) members appointed by the Board of Directors. Each member shall have a term of one (1) year beginning October 1 and ending September 30 of the following year. The members may be re-appointed. A chairperson of this committee shall be selected by the committee members, and said chairperson shall call and preside over all meetings of the committee. The duties of this committee shall be to organize and arrange the induction ceremonies of the Hall of Fame inductees and to purchase plaques for inductees.
- Audit Committee: This committee shall consist of three (3) members appointed by the President and Secretary of the Corporation. Each member shall have a term of one (1) year beginning October 1 and ending September 30 of the following year. The members may be re-appointed. A chairperson of this committee shall be selected by the committee members, and said chairperson shall call and preside over all meetings of the committee. The duties of this committee shall be to audit the books of the Corporation at least ten (10) days prior to each annual Board meeting and report their findings to the Board at the annual meeting.
- Advisory Committee: All members of the Hall of Fame who have been enshrined will become members of the Advisory Committee. Those in the immediate class shall be notified and invited to all selection committee meetings and may take part in discussions, but will not have voting privileges. All enshrined members of the Hall of Fame will be invited back each year to be part of the Rector High School Athletic Hall of Fame Induction Ceremony.
- Other Special Committees: The President may appoint any additional committees he or she may deem necessary to carry out the purpose of the Corporation.
- Fiscal Year
The fiscal year of the operation will be from January 1 to December 31 of each year.
- Execution of Documents
Except as otherwise provided by law, checks, drafts, and orders for payment of money will be signed by the Treasurer. Promissory notes and other indebtedness of the Corporation will be signed by the Treasurer and with the President or Vice-President. Contracts, leases, or other instruments executed in the name of and on behalf of the Corporation will be signed by the President and the Secretary, and will have attached copies of the resolutions of the Board of Directors certified by the Secretary authorizing their execution.
- Books and Records
Correct and complete books and records of accounts and minutes of the proceedings of its Members, Board of Directors, and Committees will be kept and maintained at its principal place of business.
- Inspection of Books and Records
All books and records of the Corporation may be inspected by any Member, or his agent or attorney, for any proper purpose at any reasonable time on written demand stating such purpose.
- Nonprofit Operations-Compensation
The Corporation will not have or issue shares of stock. No dividends will be paid, and no part of the income of the Corporation will be distributed to its members, Directors, or Officers. The Corporation may, however, pay compensation in a reasonable amount to Members, Officers, or Directors for services rendered to the Corporation.
Removal of Hall of Fame Member
The Corporation reserves the right to remove a member from the Hall of Fame based on a 75 percent vote of the selection committee members. Removal is a serious action to only be considered in cases of egregious conduct reflecting poorly on the Rector Public Schools.
- Amendment of Articles of Incorporation
The power to alter, amend, modify or repeal the Articles of Incorporation is vested in the Board of Directors.
- Amendment of Bylaws
The power to alter, amend, modify or repeal the Bylaws is vested in the Board of Directors upon motion duly made and presented.
Adoption of Bylaws
Revised and adopted by the Board of Directors by resolution on the 20th day of March, 2009, at Rector, Arkansas.
DISCLAIMER: While every effort is made to make sure this copy of the bylaws is current, please note that the bylaws may be amended at any time. Check with the Secretary of the board for a current copy.
(Bylaws current as of March 20, 2009
RECTOR HIGH SCHOOL SPORTS HALL OF FAME, Inc.
Bylaws: The Rector High School Sports Hall of Fame, Inc. reserves the right to amend the bylaws if needed, by a simple majority vote.